1. Data Controller

Southport Model Boat Club is the data controller for personal information collected from members and website visitors. As a small private members' club, we are not required to appoint a Data Protection Officer (DPO), but our Membership Secretary is responsible for data protection compliance.

2. Membership Data

When you join Southport Model Boat Club, we collect and process the following data:

Essential Membership Information

• Full name and preferred title
• Home address for correspondence
• Email address for club communications
• Telephone number for urgent contact
• Emergency contact details (for safety purposes)

Additional Information

• Membership type and join date
• Subscription payment history
• Types of model boats sailed
• Attendance at events (optional)
• Photographs at club events (with consent)

3. Lawful Basis for Processing

Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on:

Contractual Necessity (Article 6(1)(b))

Processing your membership application, collecting subscriptions, and providing you with the benefits of club membership.

Legitimate Interests (Article 6(1)(f))

Communicating about club events, maintaining safety records, and the general administration of the club. We have assessed that these interests do not override your fundamental rights and freedoms.

Consent (Article 6(1)(a))

Publishing your photograph on our website or social media, including your name in publicly visible content, or contacting you about matters beyond normal club business.

Legal Obligation (Article 6(1)(c))

Complying with Sefton Council requirements, health and safety regulations, and financial record-keeping requirements.

4. Your Data Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right to be Informed

You have the right to know how we use your personal data (this notice).

Right of Access

You can request a copy of all personal data we hold about you. This is known as a Subject Access Request (SAR).

Right to Rectification

If any of your personal data is inaccurate or incomplete, you have the right to have it corrected.

Right to Erasure ('Right to be Forgotten')

You can request deletion of your personal data in certain circumstances. Note that we may need to retain some records for legal or safety purposes.

Right to Restrict Processing

You can request that we limit how we use your data while a complaint or issue is being resolved.

Right to Data Portability

You can request your data in a commonly used, machine-readable format to transfer to another organisation.

Right to Object

You can object to processing based on legitimate interests. We will stop unless we have compelling legitimate grounds.

Rights Related to Automated Decision Making

We do not use automated decision-making or profiling that produces legal effects.

5. Data Security

We take the security of your personal data seriously:

• Membership records are stored securely with restricted access
• Electronic data is password protected
• Only authorised committee members can access personal data
• We do not store sensitive data (payment card details) ourselves
• Physical documents are kept in locked storage
• Data is only shared with third parties when legally required

Data Breach Procedures

In the unlikely event of a data breach, we will notify affected individuals and the Information Commissioner's Office (ICO) within 72 hours if required by law.

6. Subject Access Requests

You have the right to request a copy of all personal data we hold about you. To make a Subject Access Request (SAR):

1. Submit your request in writing to our Membership Secretary
2. Provide proof of identity (we may request this for security)
3. We will respond within one calendar month
4. There is no fee for a standard request

Email your request to: contact@southportmodelboatclub.co.uk

7. Cookies Policy

Our website uses cookies to ensure it functions correctly and to remember your preferences.

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help the website remember your preferences and improve your experience.

Cookies We Use

• Essential Cookies: Required for the website to function. These cannot be disabled.
• Preference Cookies: Remember your choices such as cookie consent status and announcement dismissal.

Third-Party Cookies

Our website embeds an OpenStreetMap on the Contact page. This may set cookies from OpenStreetMap's servers. We do not use Google Analytics or advertising cookies.

Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to:

• See what cookies are stored and delete them
• Block third-party cookies
• Block all cookies from specific sites
• Block all cookies entirely

Note that blocking essential cookies may prevent the website from functioning correctly.

8. Data Protection Contact

For any data protection queries, to exercise your rights, or to make a complaint, please contact:

Information Commissioner's Office

If you are not satisfied with our response, you have the right to complain to the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Helpline: 0303 123 1113
• Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF