1. Who We Are

Southport Model Boat Club is a private members' club established for enthusiasts of model boat building and sailing. We operate at Jubilee Pond, Rotten Row, Southport, PR8 2BZ, on land managed by Sefton Council.

For the purposes of data protection legislation, the Club is the data controller. Our Membership Secretary is responsible for data protection matters.

2. Data We Collect

We may collect and process the following personal data:

Membership Information

• Full name and title
• Home address
• Email address
• Telephone number(s)
• Date of birth (for junior members)
• Emergency contact details

Financial Information

• Membership payment records
• Bank details (for direct debit payments only)

Website Usage

• IP address and browser information
• Pages visited and time spent on site
• Cookies and similar technologies (see our Cookie section)

Photographs and Media

• Photographs taken at club events
• Videos of sailing activities
• Member's boat photographs for display purposes

3. How We Use Your Data

We use your personal data for the following purposes:

• Processing and managing your club membership
• Communicating club news, events, and sailing times
• Collecting membership subscriptions
• Maintaining accurate membership records
• Ensuring the safety of members at Jubilee Pond
• Complying with Sefton Council requirements for use of the pond
• Publishing photographs on our website and social media (with consent)
• Responding to enquiries via our contact form

4. Legal Basis for Processing

We process your personal data on the following legal grounds:

• Contract: Processing necessary for your membership with the club
• Legitimate Interests: Running the club, organising events, and communicating with members
• Consent: For photographs, marketing communications, and optional activities
• Legal Obligation: Complying with health and safety requirements and local council regulations

5. Data Sharing

We do not sell, trade, or rent your personal information to third parties.

We may share your data with:

• Sefton Council: As required for our use of Jubilee Pond
• Insurance Providers: For club liability insurance purposes
• Model Boat Associations: If you participate in organised events
• Emergency Services: In case of an incident at the pond

We will never share your data for commercial marketing purposes without your explicit consent.

6. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected:

• Active Members: Data retained throughout membership
• Former Members: Basic records retained for 3 years after membership ends
• Financial Records: Retained for 7 years as required by HMRC
• Enquiries: Retained for 12 months unless membership follows

7. Your Rights

Under UK GDPR, you have the following rights:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data (subject to legal requirements)
• Right to Restrict Processing: Request limitation of how we use your data
• Right to Data Portability: Receive your data in a portable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact our Membership Secretary. We will respond to your request within one month.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk if you believe your data protection rights have been violated.

8. Cookies

Our website uses cookies to enhance your browsing experience. We use:

• Essential Cookies: Required for the website to function properly
• Preference Cookies: Remember your settings and preferences

We do not use tracking or advertising cookies. You can control cookies through your browser settings, though disabling essential cookies may affect website functionality.

9. Contact Us

For any questions about this Privacy Policy or to exercise your data protection rights, please contact us: